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Philanthropy Associate

Company: MedStar Health
Location: Olney
Posted on: May 3, 2021

Job Description:

Provides administrative or donor support and/or plans, organizes, and coordinates various development activities, functions, and events.

Minimum Qualifications

Education/Training: High school graduation or equivalent; college degree preferred.

Experience: 3 years administrative or donor support experience, preferably in a fundraising, public relations, marketing, or related area.

License/Certification/Registration: No special certification, registration or licensure is required.

Knowledge, Skills & Abilities:Excellent verbal and written communication skills. Excellent customer service, problem solving, and time management skills. Proficiency with various computer software applications. (Raiser's Edge, Word, Excel, PowerPoint, Lotus Notes).

Primary Duties and Responsibilities

  1. Actively participates in the Office of Philanthropy strategic and tactical planning processes and serves as a resource to others in the department and within the hospital.

  2. Anticipates the needs of the Board members, leadership, physicians, and volunteers the need for materials to perform their role in support for donor cultivation and solicitation.

  3. Assists Annual Fund staff when needed.

  4. Attends philanthropy events to cultivate donors and plays an active role in cultivation at these events which are mostly held during the evening and weekend hours.

  5. Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards and safety standards. Complies with governmental and accreditation regulations.

  6. Ensures accurate and timely disposition of gifts/donations to the finance department, as appropriate.

  7. Ensures that all materials and logistics are prepared in advance of meetings and notifies all involved. Coordinates and tracks any follow-up required as a result of meeting.

  8. Identifies, researches, maintains, and monitors information on potential sources of gifts and sponsorships, assists with solicitation preparations.

  9. Maintains gift acknowledgement process as requested by preparing customized and standard letters based on gift donor information; proofs and mails these letters to donors.

  10. Manages administrative functions for department.

  11. Manages prospects, donor projects, stewardship, and events.

  12. Orders supplies and requests maintenance of office equipment for the department, as appropriate.

  13. Organizes and maintains accurate and timely input of biographical, gift, and pledge data in fundraising software; produces timely pledge reminders; and, monitors pledge payments. Ensures integrity and confidentiality of information.

  14. Participates in multi-disciplinary quality and service improvement teams. Exercises independent judgment with respect to real and potential problems and brings such matters to attention of appropriate party with recommended action, when appropriate. Participates in meetings and on committees and represents the department and hospital in community outreach efforts.

  15. Performs other duties as assigned.

  16. Prepares information for reports, mailing lists, etc. Prepares minutes when necessary.

  17. Takes initiative to determine appropriate action and resolution of various day-to-day matters, issues, and projects when determined to be within scope of authority.

  18. When requested, answers the telephone, screens and routes calls, takes messages and provides prompt and appropriate assistance to callers.

  19. When requested, processes all check requests, purchase orders, and invoices for the office.

  20. Works with other department staff to assure accurate and timely maintenance of donor recognition lists and displays.

About MedStar Health

MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation and research. Our 30,000 associates and 5,400 affiliated physicians work in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest visiting nurse association in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar is dedicated not only to teaching the next generation of doctors, but also to the continuing education and professional development of our whole team. MedStar Health offers diverse opportunities for career advancement and personal fulfillment.

Keywords: MedStar Health, Olney , Philanthropy Associate, Other , Olney, Maryland

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